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Compliance

When it comes to compliance, having a firm grasp on all the different aspects of compliance is crucial.   Knowing which aspects of compliance have to filed every 6 months, year or two years.  Having someone that has organized and maneuvered their way through this time-consuming process multiple times in your corner can be a valuable asset for your company and can keep you up and running smoothly year after year.

 DNS Distribution Solutions LLC has this experience and has worked with all the departments necessary to keep your company in good standing, safe, favorable to your customers and your insurance carriers.  

Compliance, Safety, Accountability

Protecting your business with our complete compliance review!  Providing a compliance review is critical for your business, in that it can significantly affect your Compliance, Safety, Accountability (CSA) score.  CSA score highlights your company’s overall safety reputation, and lower scores can ultimately lead to significant savings on your insurance premiums.  Discovering and discussing potential compliance issues before they reach a point of costly fines will ensure a safer and more effect operation.

Your Compliance, Safety, Accountability score is used by the FMCSA.  The published review highlights the safety and compliance of commercial motor carriers.  Your score is based on seven safety factors.

  • Crash Indicator

  • Unsafe Driving

  • Hours of Service Compliance

  • Vehicle Maintenance

  • Controlled Substances / Alcohol Clearinghouse

  • Hazardous Materials Compliance

  • Driver Fitness

Scores are calculated from violations and inspections, with lower scores indicating better performance. Improving your CSA score can lower insurance costs and fewer regulatory fines.

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Foreign Trade Compliance

The Foreign Trade Regulations (FTR) are a set of rules that govern the export of goods from the United States: 

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The FTR's purpose is to collect export statistical data and enforce export control laws. 

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The FTR applies to all parties involved in an export transaction, including the exporter, the foreign buyer, and the international transportation company. 

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The FTR requires that exporters file Electronic Export Information (EEI) through the Automated Export System (AES) before the export. The FTR also requires that all parties involved in the export transaction keep records of relevant information for five years after the export. 

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The FTR imposes civil and criminal penalties for violations. 

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The FTR is administered by the Foreign Trade Division of the U.S. Census Bureau. 

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For questions about the FTR, you can contact the Regulations, Outreach and Education Branch (ROEB) of the Foreign Trade Division by phone at (800) 549-0595 or by email at FTDRegs@census.gov. 

A Department of Transportation (DOT) audit is a safety assessment that determines if a fleet is following the Federal Motor Carrier Safety Administration's (FMCSA) safety protocols. During a DOT audit, you can expect: 

  • Documentation requests

Before the audit, auditors may request paperwork like vehicle and driver registration, insurance documents, and more. On the day of the audit, auditors may request documents like driver's logs, violations reports, and medical certificates. 

  • Review of records

Auditors may review records for a period of up to 30 days. They look for patterns and consistency in violations, abuse, or safety issues. 

  • Driver review

Auditors may review specific drivers, especially those with a history of accidents or Hours of Service violations. 

  • Compliance review report

After the audit, the fleet will receive a report that addresses areas of concern and provides recommendations for improvement. The report will also include a mark for the fleet's compliance, which can be satisfactory, conditional, or unsatisfactory. 

  • Follow-up

The audit process can take weeks and may require follow-ups for additional information. 

Some topics covered during a DOT audit include:

  • Commercial Driver's License requirements

  • Driver qualifications

  • Driving a motor vehicle

  • Hours of service

  • Controlled substance and alcohol use and testing

  • Inspection, repair, and maintenance

  • Transporting and marking hazardous materials

  • Financial responsibility 

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For more information, please drop us a note by clicking here.

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